FOIL Request Subject Matter Lists

MTA Headquarters

Updated: March 15, 2021

ACCOUNTING JOURNALS
ACCOUNTING LEDGERS
ACCOUNTING REPORTS
ACCOUNTS PAYABLE FILES
ACCOUNTS RECEIVABLE FILES
ADJACENCY PROJECTS REQUESTS
AMERICANS WITH DISABILITIES FILES
ANNUAL REPORTS
ART PROGRAM FILES?
APPLICANT FLOW DATA REPORTS?
ASSET MANAGEMENT
AUDIT REPORTS
AUDIT WORKPAPERS
BACKGROUND INVESTIGATIONS
BENEFITS DOCUEMENTS
BIDS
BOARD AND COMMITTEE MEETING DOCUMENTS
BUILDING SECURITY LOGS
BUILDING SERVICES WORK ORDERS
CAPITAL PROGRAM DOCUMENTS
CAR USAGE LOGS
CASH DISBURSEMENTS
CIVIL RIGHTS, EEO AND M/W/DBE FILES
CONTRACTS
CONTRACT AWARDS
CONSULTANT DOCUMENTSDEFERRED COMPENSATION PROGRAM FILES
DEPARTMENT ADMINISTRATIVE FILES
DEPRECIATION SCHEDULES
DRAWINGS
EMPLOYEE SALARIES
EMPLOYEE BENEFITS FILES FINANCIAL REPORTS
FINANCIAL STATEMENTS
FREEDOM OF INFORMATION LAW (FOIL) REQUESTSGOVERNMENT & COMMUNITY RELATIONS ISSUES FILES
GRANT MANAGEMENT PROGRAM DOCUMENTS
?HALF FARE APPLICATIONS
HOMELESS OUTREACH PROGRAM DOCUMENTS
INSPECTOR GENERAL REPORTS
INSURANCE REPORTS
INTERNAL POLICY DEVELOPMENT RECORDS
JOB APPLICATIONS
JOB DESCRIPTIONS
JOB POSTINGS
LABOR RELATIONS DOCUMENTS
LEASES, LICENSES AND OPERATING AGREEMENTS
LETTERS OF CREDIT
LITIGATION AND TORT FILES
MANAGEMENT/BROKERAGE AGREEMENTS
MARKETING RESEARCH/PRODUCTION DOCUMENTS
METROCARD VENTURE FILES
MORTAGE RECORDING TAX APPORTIONMENTS
NEW YORK STATE APPROPRIATIONS
OPERATING AGREEMENTS
PAYROLL RECORDS
PENSION FUND RECORDS
PLANNING PROJECT FILES
POLICE AIDED CARDS
POLICE AWARD AND COMMENDATION RECORDS
POLICE DISTRICT/COMMAND LOG BOOKS
POLICE EQUIPMENT & VEHICLE MAINTENANCE RECORDS
POLICE INCIDENT REPORTS
POLICE INVESTIGATION FILES
POLICE MEMO BOOKS
POLICE RADIO RUNS
POLICE REPORT REQUESTS
POLICE SUMMONS RECORDS
POLICE TRAINING RECORDS
POLICE UNIFORM CRIME REPORTS
POLICIES AND PROCEDURES
PRESS RELEASES
PROCUREMENT DOCUMENTS
PROPERTY MAPS
PUBLIC HEARING RECORDS
REAL ESTATE LEASING, ACQUISITION AND DEVELOPMENT DOCUMENTS
REAL ESTATE DOCUMENTS
RECORDS TRANSMITTALS
RENT ROLLS
RESUMES AND APPLICATIONS
REVENUE AND EXPENSE RECORDS
RFPs (REQUEST FOR PROPOSALS)
RISK AND INSURANCE MANAGEMENT DOCUMENTS
SAFETY INVESTIGATION REPORTS
TENANT LEDGERS
TREASURY FILES
TRIAL BALANCES
UNION CONTRACTS
VALUATION MAPS
VENDOR CERTIFICATIONS
VIDEO RECORDINGS OF BOARD AND COMMITTEE MEETINGS
WAR CERTIFICATES
WORKERS’ COMPENSATION RECORDS

New York City Transit

Updated: April 1, 2021

A

Accession records - museum
Accidents, injury and tort files
Accounting – billings
Accounting – ledgers and journals
Accounting – receipts and disbursements
Americans with Disabilities Act (ADA) compliance
Annual reports
Appraisal – Real Property
Appraisal – Insurance
Arbitration
Architectural drawings
Asbestos
Assignment of claim
Auction lists, real property
Audits

B

Banking and investment
Benchmark testing, automated systems
Benefits, employee
Bids
Bill of sale, property
Bonds, notes and securities
Budgets
Buildings – inspections
Buildings – permits
Bulletins
Businesses - Local Development Corporation
Businesses - minority- and women-owned
Buses

C

Calendars
Calibration records – alcohol and drug testing
Capital construction - safety inspection
Certificates and certification
Charters
Chemicals
Civil service
Claims and warrants - ethics, employee attestations
Communications logs
Complaints
Computer–assisted design (CAD)
Construction
Contracts
Courses
Court records

D

Debt-contracting power statement
Deeds
Disaster preparedness and response
Dispatch records
Disciplinary records
Drivers, tour of duty reports

E

Earnings records
EEO records
Electric and gas utilities
Emergency plans
Employment records
Encumbrances
Environmental assessment

F

Facilities, inventories
Feasibility studies
Financial statements
Fiscal records
Fuels

G

Gas and electric utility reports
Geographic Information System (GIS)

H

Highways and bridges
Historic structures

I

Income tax forms
Incorporation
Information resources management plans
Inspections
Insurance
Inventories
Investigations
Invoices

J

Job actions
Job postings
Job Training Partnership Act programs

L

Labor contracts
Labor costs classification
Labor Law reports, contractors
Labor management meetings
Laboratory records
Leases
Liability insurance
Licensing

M

Maintenance and repair
Manpower Development and Training Act
Maps
Material safety data sheets
Meters, gas and electric
Minutes
Motor vehicles
Museum
Museum - Collection development
Museum Catalogs

N

Network services
Newsletters
Noise level monitoring
Notices of estoppels, proof of publication

O

OAR -S30 form
Oath of office
Occupational illnesses and injuries
Orders, claims payments
Organization chart

P

Packing slips
Passenger traffic records
Payroll
public works projects
PERB fact-finding reports
Permits
Pesticides
Photographs
Press releases
Proclamations
Proof of publication
Property acquisition
Property damage
Property inventories
Prospectus, bonds and notes
Public hearings
Public meetings
Public safety
Publications
Purchasing

Q

Questionnaires

R

Railroad
Real Property sale notices
Realty subdivisions
Receipts and disbursements
Referrals
Registers
Regulations
Repairs
Resolutions
Retirement system
Revenue records
Revenue sharing, claims

S

Salary verification
Sales records
Schedules- bus or trains
Securities
Self-insurance
Self-liquidating indebtedness
Sensor data
Service requests
Signals
Site plans
Snow removal
Specifications
State aid
Stations
Strikes, employees
Support services – network, software
Surety bonds
Surveys

T

Theft reports
Tickets, TAB
Time cards, sheets and books
Title insurance
Track
Traffic
Training
Transit Adjudication records
Travel expenses
Turnstile maintenance

U

Unemployment insurance
Use of schedule
User guides and manuals
Utilities, electric and gas

V

Vacancies
Vandalism reports
Vehicles
Vendors
Veterans
Videos
Violations
Vouchers

W

Warranties and guarantees
Water testing
Weather conditions
Women-owned businesses
Work orders
Work stoppage
Workers' compensation claims

Y

Youth employment programs

Long Island Rail Road

Updated: March 15, 2021

3% PENSION CONTRIBUTIONS
ABSENCE CONTROL FORMS
ACCIDENTS AND INCIDENTS REPORTS
ACCOUNTS RECEIVABLE
ACCRUED VACATION REPORTS
AGENT STATION INSPECTION REPORT
ANNUAL NTD FTA FILING
ARMORED TRUCK SERVICE MANIFESTS
ATTENDANCE SHEETS/BINDERS
AUDIO RECORDINGS
AUDITS - INTERNAL
AUTOMATIC SPEED CONTROL LOGS
BANK STATEMENTS/RECONCILIATIONS
BASIC SKILLS AND MU FAMILIARIZATION
BIKE PERMITS (CYC-N-RIDE)
BLANKET PURCHASE ORDERS
BLOCK SHEETS
BOARD MINUTES
BOARD OF MANAGERS PENSION MINUTES
BUDGET WORKPAPERS AND REPORTS
BULLETINS AND BIDS
CAMS/MAXIMO SYSTEMS RECORDS
CANCELLATION OF HEALTH INSURANCE (NYSHIP)
CAPITAL PROGRAM PROJECT FILES
CARMAN PHASE 1 AND PHASE 2
CASH FARE REPORTS (REVENUE REMITTANCE REPORTS)
CLAIMS FILES
COBRA FILES
CPM FILES
CQA REFERENCE & REPORTS
CREW ASSIGNMENTS
CREW MANAGEMENT FORMS
DAILY ACTIVITY - CUSTOMER SERVICE
DAILY CASH ENVELOPE
DAILY LOG BOOK – STATION MASTER
DESK SHEETS
DISCIPLINARY FILES
DMV FILES
EEO COMPLAINT FILES
EMPLOYEE FILES
EMPLOYEE SUGGESTION FILES
END OF TOUR REPORTS
ENGINEER ABSENCE CONTROL RECORDS
ENGINEERING TRAINING-SAFETY, SIGNAL & GENERAL
ENTRY PERMITS
EXPENSE REPORTS
FINANCIAL STATEMENTS - ANNUAL & QUARTERLY
FREEDOM OF INFORMATION LAW REQUESTS
GARNISHMENT FOLDERS
GROUP INSURANCE ENROLLMENT CARDS
GROUP TERM LIFE INSURANCE REPORT
HAND HELD CASH FARE REPORTS
HEAVY DUTY CLEANING WORK & STATION INSPECTION REPORT
HIP RETIREE MEDICAL TRANSMITTAL SHEETS
HOURS OF SERVICE CARDS
HUMAN RESOURCES BUDGETS - VARIANCE REPORTS
INSURANCE FILES
INTERNAL CONTROL RECORDS
INVITATION TO BID
INVOICE FOR FARE NOT PAID - ADL6009
JOB BULLETINS AND BID SHEETS - CLERICALS TCU
JOB POSTING FILE
JOINT FACILITIES MAINTENANCE INVOICES
LIFE INSURANCE FILES
LIFTED TICKETS
LIRR HEALTH & WELFARE INSURANCE
LMAT/KRONOS PAYROLL REPORTS
LOCOMOTIVE ENGINEER TRAINEES - PRE-EMPLOYMENT FILES
LONG-TERM DISABLITY FILES
LOST AND FOUND RECORDS
M OF E TRAINING
MAIL-N- RIDE REPORTS
MAINTENANCE INSPECTION REPORTS
MARKET PLANS, TRACKING STUDIES, SURVEYS
MECC & COMPUTER CLASS FILES
MEDICAL RECORDS
MTA BOARD COMMITTEES BOOKS
NATIONAL MEDICAL SUPPORT NOTICES AND RECORDS
NEW EMPLOYEE ORIENTATION
NEWSPAPER CLIPPINGS
NYS HEALTH INSURANCE TRANSACTION FORMS
ORGANIZATIONAL CHARTS
OVERTIME AUTHORIZATIONS
PAYROLL FILES
PENDING LEGISLATION – INCOMING PROPOSALS
PENSION FILES
PERFORMANCE APPRAISAL RECORDS
PERSONAL EXPENSE FORMS
PERSONNEL FILES
PETTY CASH RECORDS
POSITION POSTINGS (MGMT. & CRAFTS)
PRESS RELEASES
PROJECT JOURNALS
PSCC OPERATIONS &
PUBLIC SERVICE ANNOUNCEMENTS
RAIL ACCIDENT RECORDS
REAL ESTATE FILES
RECORD OF TRAIN ORDERS, AUTHORITIES AND MESSAGES
REFUNDS, VOIDS, STUBS
RETIREE HEALTH INSURANCE/REIMBURSEMENTS
RIGHT-OF-WAY FILES
RISK MANAGEMENT
ROADWAY WORKER PROTECTION
RSMS SYSTEM DOCUMENTS
S.A.F.E.R. AUDIT FORMS
S.T.O.P. AUDIT FORMS
SAFETY SHOES - ANNUAL
SALARY ADMINISTRATION
SALES ORDERS FILES
SAVINGS BOND REPORTS
SICK LEAVE BUY OUTS
SNOW DUTY FORMS
SPECIAL SERVICES
STATION AUDITS
STATION MASTER ACTIVITY LOGS – DAILY
STOCK SALES ORDERS
SUPPLY REQUISITIONS
SURVEILLANCE TAPES AND/OR REPORTS
TEMPORARY EMPLOYEES
TEST TICKETS
TICKET SALES REPORT
TIME AND ATTENDANCE RECORDS - KRONOS
TOMS TICKETS
TOUR REPORT TRANSMITTAL
TRAINMAN FILES
TRANSPORTATION FILES
TRAVEL EXPENSE FORMS
TRIAL/DISCIPLINARY FILES
TRUCK SHEETS
TUITION ASSISTANCE FILES
TVM/TSM REPORTS
UNPAID FARES
UTILITY BILLS
VENDOR INVOICES
VOUCHER RECONCILIATION
W-2 REPORTS
W-4 FORMS / NYS IT-2104 FORMS
W-9 FORMS
WARRANTY DOCUMENTATION
WEEKLY HOURS REPORT
WIRE TRANSFERS
WORK ORDER DETAILS REPORTS

Metro-North Railroad

METRO-NORTH RAILROAD

FOIL SUBJECT MATTER LIST

Updated: April 1, 2021

Acceptance of Checks by Agents
Access Control
Accident & Loss Information
Accounting Procedures
Additional Parking and Improved Access at the North White Plains Station
ACRE
ADA
Adult Commutation
Advertising/Communications
Affirmative Action
Agencies & Authorities
Air Conditioning
Amtrak
Ansonia
AP-13 Forms
Appalachian Trail
Applicants
Appointments
APTA
Ardsley-on-Hudson
Armored Car Transmittals
Arts in Transit
ARR Quarterly Indexes
Asbestos
Assignments & Bulletins
Audit
Automated Fare Collection
Automated Timekeeping System
Automobiles
Background Verification Questionnaire
Baggage Service & Company Mail Service
Bags, Mail, Canvas
Bank Change Orders
Beacon
Beacon Falls
Beacon Line
Bedford Hills
Benefits
Bethel
Bicycles
Bid Packages
Bids
Board Members
Board Minutes
Bonds - MTA Capital Program
Botanical Garden
Branchville
Breakneck Ridge
Brewster
Brewster Electrification Project
Bridgeport
Bridge Schedule
Bridges
Bronxville
Budget
Bulletin Orders
Bus Information
Bus Routes
Cameras
Campbell Hall
Cannondale
Capital Budget
Capital Planning
Capital Program
Capital Projects
Car & Locomotive Miles
Car Policy
Car Rental
Car Sharing
Cash Records (cash journals, reconciliations, etc.)
Centrak
Chappaqua
Charities
Charters
Checks and Supporting Documentation
Chrome Locomotive - RDC Overhaul
City Ticket
Claims & Grievances - Non-Ops
Clarkstown
Coaches
COBRA
Cold Spring
Collective Bargaining Agreements
Commendation Letters
Communications & Signals & Electric Traction
Community Planning Agencies
Commuter Organizations
Company Mail & Baggage Service
Compensation
Complaints & Compliments
Concrete Ties
Con Edison
Congress
Connecticut Department of Transportation (CDOT)
Connecticut Department of Transportation (CDOT) Audit
Connecticut Light & Power
Connecting Services (Bus, Ferry and Rail)
Conrail
Construction Projects
Conservation Records
Consultants
Contracts and Procurements
Contractors
Corporate Communications
Corporate Drives
Corporate Financial Statements
Correspondence (Departmental)
Cortlandt
Cos Cob
Counties and Local Governments
County Withdrawal
Credit Unions
Crestwood
Crew
Crew Management System
Croton Falls
Croton-Harmon
CSX
Customer Information Center
Customer Satisfaction Surveys
Customer Service
Daily Operations Reports
Daily Status Reports (Departmental)
Danbury
Darien
Deferred Compensation
Demographic Data
Demurrage
Derby-Shelton
Diesel Propulsion
Digital Advertising
Disaster Recovery Plan
Discipline Reports
Discrimination
Dobbs Ferry
Dover Plains
Dupont Safety
Dutchess County
Eastchester
East Side Access
East Norwalk
E.E.O.
Elderly & Handicapped
Electronic Hours of Service
Electric Propulsion
Electrification - Harlem Line
Elevators
Elmsford
EMIS
Emergency Programs
Employee Assistance Program
Employee Benefits
Employee Performance
Employee Publications
Employment Agencies
Energy
Environmental Matters
Environmental Permits
Equipment Miles
Equipment Operating & Maintenance Costs
Equipment Overhauls/SBP Reports
Equipment Status Reports
Equipment Usage Reports
Equipment Utilization Program
Escalators
Events
Excursions, Special
Expense Accounts
E-Z Pass
Fairfield
Fairfield Metro
Fare Collection
Fare Zones
Fares & Tariffs
Farley Post Office/Moynihan Station Redevelopment Project
Fatigue Mitigation Plan
Federal Communications Commission (FCC)
Federal Funding
Federal Legislation
Federal Railroad Administration
Federal Transit Administration (FTA)
Federal/State Tax Forms (1099)
FEMA
Fencing
Ferries
Finance
Finance Statements
Financial Information
Fire Prevention Management/ Fire Code
Fishkill
Five-Year Capital Program
Fixed Asset Records
Fleetwood
Flexible Spending Account
FMLA
Force Accounts
Fordham
Freedom of Information Law
Freedom of Speech
FTA Triennial Review
Fuel
Garrison
Gasoline Credit Cards
General Ledgers
General Service Contracts
Genesis
Glenbrook
Glenwood
Goals & Objectives
Goldens Bridge
Government Officials
Grade Crossings
Grand Central Terminal
Grand Central Terminal - Events
Grand Central Terminal and Train Shed - Structural
Grand Central Terminal - Operations
Grand Central Terminal - Facilities
Green’s Farms
Greenwich
Greystone
Group Travel
Handicapped and Senior Citizen Fares
Harlem-125th Street
Harlem & Hudson Lines Equipment
Harlem-High Level Platforms
Harlem/Hudson
Harlem/Hudson Former Agreements (MTA)
Harlem/Hudson MU Cars
Harlem Third Track
Harlem Valley-Wingdale
Harmon Shop and Yard
Harriman
Harrison
Hartsdale
Hastings-on-Hudson
Hawthorne
Hazardous Waste
Hearing Program
Highbridge
High Level Platforms
Historic Resources
Holidays
Hotels
Hudson Rail Crossing
Human Resources Information System
Hurricane Sandy
Information System
Information Technology
Injury Records
Injury Reports
Inspector General
Insurance Matters
Integrated Procurement System
Intelligent Transportation Systems (ITS)
Intermodal Surface Transportation Efficiency Act (ISTEA)
Internal Controls
Inventory Procurement System (IPS)
Inventory
Investigations and Trials
Invoices
Irvington
Job Descriptions
Jury Duty - Employees
Katonah
Labor
Labor Agreements
Labor Relations Roster
LAN Network
Larchmont
Ledger Account Analysis
Legislation - State & Federal
Locomotive
Long Island Rail Road
Lost and Found
Ludlow
Mail & Ride
Maintenance of Equipment
Maintenance of Way
Mamaroneck
Manitou
Manning
Marble Hill
Market Research
Medical
Medical Records
Melrose
Memos & Correspondence
Merritt 7
Meter Readings
Metro-North Annual Meeting
Metro-North Committee Meetings
Metro-North Monthly Report to Board
Metropolitan Transportation Authority
Middletown
Mid Hudson South MPO
Mid Hudson Stations
Milford
Military Leave
MO to Highbridge
M2 Overhaul Phase III
Mobile Ticketing
Monthly Departmental Reports
Morris Heights
Morrison-Knudsen, Inc. - M2 Overhaul, Comet 1A Overhaul, M-6 Manufacture
Mott Haven
Mount Kisco
Mount Pleasant
Mount Vernon
Mount Vernon East
Mount Vernon West
MTA Audit
MTA Division of Diversity and Civil Rights
Nanuet
National Mediation Board
National Transportation Safety Board
Naugatuck
New Canaan
New Castle
New Hamburg
New Haven
New Haven Axle Program
New Haven Equipment
New Haven Line
New Haven Line Former Agreements (MTA)
New Haven Line Conversion
New Haven Line Facility Study
New Haven Line Shops and Yards
New Haven Line Track & Signals
New Haven Commuter Council
New Haven Operations
New Haven-State Street
New Haven Terminal
New High Level Platforms
New Jersey Transit
New Rochelle
Newspaper Multi-vend Machines
New York City agencies
New York Power Authority
New York State Department of Transportation
New York State Electric & Gas
New York State Comptroller Audit
New York State Senate
Non-Agreement Employees
Non-Rail Vehicles
Norfolk Southern
Noroton Heights
Northeast Utilities
North End Access
North White Plains
North White Plains Yard and Facilities
North White Plains Water Distribution and Fire Protection
Northeast Corridor
Oak Point Connector
Old Greenwich
On-Time Performance
Operations
Operating Agreements
Operating Procedures
Operating Rules
Operation Reports - Contingency Plans
Orange County
Ossining
Other Transit Systems
Otisville
Overheads
Overtime
PA Systems Information
PCAC
Park Avenue Tunnel/Viaduct
Parking
Pascack Valley
Pass Office
Patterson
Pawling
Payroll Records
Pearl River
Peck Bridge
Peekskill
Pelham
Penn Central Matters
Penn Station
Penn Station Access Project
Pension
Performance Planning - Annual Goals
Personal Injuries
Personnel Records
Personnel Selection Testing
Pest control
Petty Cash
Philipse Manor
Photographs - Misc.
Piermont Branch
Planning
Pleasantville
Police Reports
Policies & Procedures
Port Authority of New York & New Jersey
Port Chester
Port Jervis
Port Jervis/Pascack Valley
Port Morris
Position Listings
Position Vacancies
Poughkeepsie
Power - AC Electric Power
Power Conservation Back-Up
Power - Emergency Standby Power
Power - Traction Power
Power Technology
Press Releases
Preventive Maintenance Records - GCT
Procurement Activities
Procurement Cards
Progress Reports
Project Management, Control, Construction & Initiatives
Promotions – Getaways
Prompt Payment Information
Propulsion
Public Restrooms
Purdy’s
Putnam County
Quality Assurance Program Records
Rail/Bus
Rail Call
Rail Cars
Rail Car Disposal
Rail Commuter Council
Rail Operations
Rail Properties
Railroad Retirement
Railroad Safety Program
Railroad Stations
Railway Labor Act
Real Estate
Records Retention Schedule
Recruitment
Recycling
Redding
Refunds
Refuse Removal
Regional Bills
Regulations
Regional Issues
Rehabilitation of Overhead Cranes at Croton Harmon
Requisitions
Resumes
Retail Management
Revenue Accounting Information
Rhinecliff Extension
Ridership
Risk Assessment
Riverdale
Riverside
Rockland County
Rolling Stock
Roosevelt
Rowayton
Rules & Regulations
Rye
Safety
Salisbury Mills-Cornwall
Scarborough
Scarsdale
Schedule Changes
Schedules
Secaucus Transfer
Security
Security Guard
Service Development
Service Planning
Service Quality
Service Standards
Service Study
Seymour
Shell Flyover
Shelter Heaters
Shops & Yards
Shore Line East
Shuttle Service
Signage
Signature Authorization Forms
Sloatsburg
Small Business Mentoring Programs
Smoking
Southeast
South Norwalk
Southport
Special Events
Spills
Springdale
Spring Valley Station
Spuyten Duyvil
Stamford
Station Signage
Station Standards
Stationary Requisition Forms
Station Cleaning
Station Construction/Rehabilitation
Station Designs - Upper Harlem
Station Improvements
Station Maintenance
Stations
Statistics - Revenue & Ridership
Statistics - Train Operating
Stewart Airport Rail Link
Stolen Ticket Affidavit
Storms
Storm Water
Strategic Business Plan (Quarterly Reports)
Strategic Management
Stratford
Studies & Reports
Substance Abuse
Substations
Suffern
Surface Transportation Board
Surveys - Travel/Ridership
Talmadge Hill
Tappan Zee Bridge/I-287
Tariffs
Tarrytown
TEA
Telephone
Tenmile River
Ten-Year Capital Program
Tenant Utility Bills/Correspondence – Grand Central Terminal
Terrorism
Testing
Third Rail
Thirteen C (13C)
Ticket Agents
Ticket Issuing Machine
Ticket Offices
Ticket Office Machines
Ticket Vending Machines
Tickets
Tours
Track and Structures
Trackage Rights
Trailers
Train Operation
Train Shed
Training
T-Ram/DCM's
Transit Authority
Transit Center
Transit Related Newspaper Clippings
Transit-oriented development
Transportation Associations
Travel Information
Tremont
TSA
Tuckahoe
Tuition Reimbursement
Tunnels - Hudson Line
Tuxedo
Twenty Year Needs Assessment
Uniforms
Uni-Ticket
United States Department of Transportation
United Way Campaign
Unions
Upper Harlem Electrification
Upper Harlem High Level Platforms
Upper Harlem Stations
Upper Hudson Equipment
Upper Hudson Stations
Utility Records
University Heights
Vacation
Valhalla
Vehicle Maintenance Reports
Vehicle Mileage Reports
Vending Machines
Vendor Payment History
Video
Voluntary & Involuntary Deductions
Wage Claim System
Wage Taxes and Payment Records
Wakefield
Wallkill
Warranties
Wassaic
Waterbury
WebTicket
Weekday Equipment Assignment Reports
Weekly Operations Report
West Haven
West of Hudson Equipment
West of Hudson Operations
West of Hudson Regional Transit Access Study
West of Hudson - Shops and Yards
West of Hudson – Stations
West of Hudson Ticket Vending Machines
Westport
West Shore
Westchester County
Westchester County Board of Legislators
White Plains
Williams Bridge
Wilton
Wingdale
Woodbine
Woodbury Common
Woodlawn
Workforce Diversity
Work Related Injuries
Yankee Stadium
Yonkers

Bridges and Tunnels

Updated March 31, 2021

Accounting Journals
Accounting Ledgers
Accounting Reports
Accounts Payable Files
Accounts Receivable Files
Affirmative Action Program Files
Americans with Disabilities Files
Annual Reports Asset Management Files
Audit Reports
Bank Advices
Bank Reconciliations
Bargaining Files
Benefits Files
Board and Committee Meeting Files
Bond and Note Files
Budgets, Annual and Mid-Year
Building Services Work Orders
Cash Disbursements
Cash Receipts
Cash/Securities Balances
Central Business District Tolling Program Files
Check Registers
Claim Files
Contract Files
Deferred Compensation Program Files
Department Administrative Files
Depreciation Schedules
Discipline Files
Engineering Records
Environmental Assessments/Environmental Impact Statements
Financial Reports
Financial Statements
Government & Community Relations Issues Files
Health and Safety Reports
Incident and Accident Reports
Internal Policy Development Files
Investigation Files (closed)
Labor Relations
Leases, Licenses and Operating Agreements
Legal Files
Litigation Files
Management/Brokerage Records
Operating Policies and Procedures
Payroll Files and Registers
Pension Fund Files
Planning Project Files
Press Releases
Procurement Files
Property Inventory - Vehicles, Machinery, & Equipment
Property Maps
Public Property & Equipment Records
Real Estate Leasing, Acquisition and Development Files
Real Estate Property and Ownership Files
Records Management Files
Revenue Management Expense Records
RFP's (Request for Proposals)
Risk and Insurance Management Files
Safety Investigation Reports
Toll Collection Records
Traffic Statistics and Records
Training Records
Trial Balances
Union Contracts
Valuation Maps
Vehicle Records
Vendor Certifications
Video Surveillance Tapes
Workers’ Compensation Files

MTA Bus Company

Updated March 11, 2021

ACCOUNTING JOURNALS
ACCOUNTING LEDGERS
ACCOUNTING REPORTS
ACCOUNTS PAYABLE FILES
ACCOUNTS RECEIVABLE FILES
AMERICANS WITH DISABILITIES FILES
ANNUAL REPORTS
APPLICANT FLOW DATA REPORTS
ASSET MANAGEMENT FILES
AUDIT REPORTS
ACCIDENT PHOTOS
ACCIDENT REPORTS
BANK ADVICES
BANK RECONCILIATIONS
BENEFITS FILES
BUDGETS, ANNUAL AND MID-YEAR
BUILDING SECURITY LOGS
BUILDING SERVICES WORK ORDERS
BUS ENGINEERING RECORDS AND REPORTS
BUDGET HEARING AND REVIEW FILES
BUS MAINTENANCE OR REPAIR LOGS
BUS MAINTENANCE RECORDS AND REPORTS
BUS OPERATOR CREW SHEETS
BUS OPERATOR TRIP REPORTS AND TRIP SHEETS
BUS SPECIFICATIONS, WARRANTY AND DESCRIPTIVE INFORMATION
BUS SYSTEM REVENUE RECORDS AND REPORTS
BUS SCHEDULES
CAPITAL PROGRAM FILES
CAR USAGE LOGS
CASH DISBURSEMENTS
CASH RECEIPTS
CASH BALANCES
CHRON FILES
CIVIL RIGHTS, EEO AND M/W/DBE FILES
CONTRACT FILES
COMMITTEE MEETING FILES
CLOSED DISABILITY FILES
CLOSED WC FILES
COMMAND BUS PAYROLL FILES
DEPARTMENT ADMINISTRATIVE FILES
DEFECT CARDS
DEPOT RECORDS (BAISLEY PARK, COLLEGE PT., EASTCHESTER, FAR ROCKAWAY, LAGUARDIA, JFK, SPRING CREEK, YONKERS)
DEPRECIATION SCHEDULES
DAILY REPORTS LGA REPORT
DAILY SHEETS OPERATOR EXTRA RL
DAILY SHEETS OPERATOR/EXTRA
DEVIATION SLIPS
DIF/PAPERS 2011-2013 RED BOOR
DRIVER RUN CARDS
DRIVERS DAY SHEETS/DISPATCH SH
FINANCIAL REPORTS
FINANCIAL STATEMENTS
FOIL REQUESTS
FIRE DRILL REPORT AND FIRE ALARM RECORDS
FIRE SAFETY RECORDS
FUEL RECONCILIATION
INVOICES
LAW DIVISION CASE OR MATTER FILE
LGA DAILY REPORTS
LGA NON-SUPERVISOR REPORTS
MAINT PAYROLL SHEETS
MAINTENACE SELF AUDITS
MAINTENANCE BUS FILES
MAINTENANCE DEVIATION /PULL OU
GRANT PROGRAM OR PROJECT FILE
GRANT, AWARD, OR GIFT DETAIL FILES
GOVERNMENT & COMMUNITY RELATIONS ISSUES FILES
GRANT MANAGEMENT PROGRAM FILES
INSPECTOR GENERAL REPORTS
INTERNAL POLICY DEVELOPMENT FILES
JOB DESCRIPTIONS
JOB POSTINGS
LABOR RELATIONS FILES
LEASES, LICENSES AND OPERATING AGREEMENTS
LITIGATION AND TORT FILES
OPERATING POLICIES AND PROCEDURES
OVCR CARDS
OPERATOR EXTRA PULLOUT
OPERATOR RUN CARDS
PAYROLL FILES AND REGISTERS
PLANNING PROJECT FILES
PROCUREMENT FILES
PES SURVEYS
RESUME AND APPLICATION FILES
REVENUE AND EXPENSE RECORDS
RFPs (REQUEST FOR PROPOSALS)
SAFETY INVESTIGATION REPORTS
TITLE VI REPORTS
TUITION REIMBURSEMENT
TRANSPORTATION PAYROLL SHEETS
UNION CONTRACTS
VENDOR CERTIFICATIONS
VARIOUS COMM BUS FILES
VENDOR RECEIPTS
WAR CERTIFICATES & REPORTS
WORKERS COMPENSATION CASE FILE
WORKERS COMPENSATION CLAIM REGISTER
WORKERS COMPENSATION PAYMENT RECORDS
WORKERS COMPENSATION EMPLOYEE INJURY RECORDS

Construction & Development

Updated: April 6, 2021

ACCOUNTING JOURNALS
ACCOUNTING LEDGERS
ACCOUNTING REPORTS
ACCOUNTS PAYABLE RECORDS
ACCOUNTS RECEIVABLE RECORDS
ADJACENCY PROJECTS REQUESTS
ADMINISTRATIVE RECORDS
AMERICANS WITH DISABILITIES ACT FILES
ANNUAL REPORTS
ASSET MANAGEMENT
AUDIT REPORTS
AUDIT WORKPAPERS
BACKGROUND INVESTIGATIONS
BIDS
BOARD AND COMMITTEE MEETING DOCUMENTS
CAPITAL PROGRAM PROJECT DOCUMENTS
CAPITAL PROGRAM FILES
CASH DISBURSEMENTS
CHIEF ENGINEER DECISIONS
CIVIL RIGHTS FILES
CONSTRUCTION CLAIMS
CONTRACTS
CONTRACT AWARDS
CONSULTANT DOCUMENTS
CORPORATE COMMUNICATION DOCUMENTS
DISADVANTAGED BUSINESS ENTERPRISE (DBE) DOCUMENTS
DRAWINGS
EMPLOYEE SALARIES
EMPLOYEE BENEFITS FILES
EQUAL EMPLOYMENT OPPORTUNITY (EEO) DOCUMENTS
FINANCIAL REPORTS
FREEDOM OF INFORMATION LAW (FOIL) REQUESTS, RESPONSES AND APPEALS
GOVERNMENT & COMMUNITY RELATIONS DOCUMENTS
GRANT MANAGEMENT PROGRAM DOCUMENTS
INSPECTOR GENERAL REPORTS
INSURANCE REPORTS
INTERNAL POLICY DEVELOPMENT RECORDS
JOB APPLICATIONS
JOB DESCRIPTIONS
JOB POSTINGS
LEASES
LETTERS OF CREDIT
LICENSES
LITIGATION RECORDS
MANAGEMENT AGREEMENTS
MINORITY-OWNED BUSINESS ENTERPRISE DOCUMENTS
ORGANIZATIONAL CHARTS
OPERATING AGREEMENTS
PAYMENT BONDS
PERFORMANCE BONDS
PERSONNEL RECORDS
PHOTOGRAPHS
PLANNING PROJECT DOCUMENTS
POLICIES AND PROCEDURES
PRESS RELEASES
PROCUREMENT CREDIT CARD RECORDS
PROCUREMENT DOCUMENTS
PROJECT CONTROLS DOCUMENTS
PROPERTY ENTRY PERMITS
PROPERTY MAPS
PURCHASE ORDERS
QUALITY ASSURANCE RECORDS
QUALITY CONTROL RECORDS
REAL ESTATE DOCUMENTS
RESUMES
REVENUE AND EXPENSE RECORDS
REQUESTS FOR PROPOSALS
REQUESTS FOR INFORMATION
SAFETY RECORDS AND REPORTS
TRAINING DOCUMENTS
VENDOR CERTIFICATIONS
VIDEOS
WILLINGNESS TO ACCEPT RISK (WAR) CERTIFICATES
WOMEN-OWNED BUSINESS ENTERPRISE DOCUMENTS
WORKERS’ COMPENSATION RECORDS