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Long Island Rail Road current procurement opportunities

Updated Jul 22, 2021
To obtain a copy of a Solicitation Document, please fax your requests to 718-558-3605. Include your name, company name, full address with zip code, phone number, and solicitation number.

Notice to bidders

New York State Lobbying Law of 2005

Chapter 1 of the Laws of 2005, as amended by Chapter 596 of the Laws of 2005 (collectively referred to as the "Lobbying Law"), makes major changes to the Legislative Law and State Finance Law, which regulate lobbying on government procurements. It creates two new sections in the State Finance Law that restrict contacts, require disclosure of certain contacts, and address the responsibility of bidders and proposers, during the procurement process. These sections are effective as of January 1, 2006.

COMPLIANCE WITH NEW YORK STATE'S STATE FINANCE LAW SECTIONS 139-j AND 139-k, is made part of all solicitation packages in compliance with the Lobbying Law.  For additional information, all Bidders/Proposers are urged to access the New York State Office of General Services website or call 518-474-5607.

Procurement & Logistics upcoming solicitations

To obtain a copy of a Solicitation Document, please fax your requests to 718-558-3605. Include your name, company name, full address with zip code, phone number, and solicitation number.

Current solicitations

RFP 6359 (ON HOLD)
  • Inquiry/RFP number: RFP 6359 (ON HOLD)
  • Available for viewing: 11/13/20
  • Due date and time: 3/6/2020, 2 p.m.
  • Opening date and time: 3/6/2020, 2 p.m.
  • Fee: $350

Site tour:

A Proposers’ Conference and Site Tour will commence on February 13, 2020 at 10:00 AM at the Hillside Job-Site (170-55 Douglas Ave Jamaica, NY 11433) and 1:30 PM at the Babylon Job-Site (2 Paris Ct West Islip, NY 11795). The Site-Tour and Proposers’ Conference are not mandatory however, all Proposers are strongly recommended to attend. Transportation will not be provided. Please contact Joseph Famiglietti to make reservations for this conference and tour by 3:00 P.M. February 11, 2020. Safety Attire (boots, protective eyewear, hard hats and vests) is mandatory for all attendees.

Description:

The Long Island Rail Road Company will receive Sealed Proposals by 2:00 PM, March 6, 2020 at its Procurement & Logistics Department (delivery instructions provided below) for Design/Build Services for the Replacement of Babylon and Hillside Motor Generators, in response to a Request for Proposal No. 6359 (RFP NO. 6359).

Under the contract resulting from this RFP, the successful Proposer shall perform the following:

Babylon Site
Design, manufacture, test, and install one (1) prefabricated MG building on an elevated steel platform at the Babylon site, equipping this location with a Transformer, Battery Room, PLC SCADA equipment and associated components.

Hillside Site
Demolish the existing structure at the Hillside site and design, manufacture, test, and install one (1) prefabricated MG building on a concrete platform foundation, equipping this location with a Transformer, Battery Room, PLC SCADA equipment and associated components.

The Contractor shall provide all services required to complete the Final Design and the furnishing and installation of all design, labor, materials, plant, equipment, tools, supervision, testing, facilities, and other incidentals required by the Contract and the performance of all duties and obligations imposed to complete the Work identified in the Contract Documents.

Proposals (including all required Schedules) must be submitted on the forms provided by the LIRR.
Copies of contract documents may be obtained from Joseph Famiglietti, Procurement Officer at the address below. Documents will be provided electronically upon the receipt of a Confidentiality Form executed by the requesting firm and a non-refundable payment of $350 by certified check, cashier’s check, or money order payable to the Long Island Railroad Company. Any other form of payment will be deemed unacceptable. You may contact the Procurement Officer, Joseph Famiglietti, at telephone number (718) 558-4755 (or at jfamigl@lirr.org) to request documents.

Deliveries must be addressed to:
MTA Long Island Rail Road
Attn: Joseph Famiglietti – RFP 6359
144-41 94th Ave, 3rd Floor
Jamaica, NY 11435

Proposers will be required to comply with all applicable Equal Employment Opportunity laws and regulations. All proposers will be required to certify that they are not on the Comptroller General’s List of ineligible contractors. The LIRR hereby notifies all proposers that it will affirmatively assure that in regard to any contract entered into pursuant to this advertisement, Minority and Women-Owned Business Enterprises (MBEs/WBEs) and Service-Disabled Veteran-Owned Businesses (SDVOBs) will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, disability or national origin in consideration for an award. This Contract has a MBE/WBE combined participation goals of 5% and 0% goal for SDVOB.

The Long Island Railroad may consider informal any proposal not prepared and submitted in accordance with provisions therein, and reserves the right to waive any and all informalities or to reject any and all proposals.

Track Crossover No.20 (#IFB #320403)
  • Title/description: Track Crossover No.20
  • Due date and time: 2/24/2021, 2:30 p.m.
  • Opening date and time: 2/24/2021, 2:30 p.m.
  • Administrator/buyer: M. Costello
Sales Order: MW2657-21
  • Title/description: Sales Order: MW2657-21. ale of approximately 35,000 "Fit/Used" Crossties located at various points along the LIRR Right of Way.
  • Due date and time: 2/26/2021, 2 p.m.
  • Opening date and time: 2/26/2021, 2 p.m.
  • Administrator/buyer: Neil Ackerman (njacker@lirr.org)
Polycarbonate Window–Glazing Protectant for M-9 Railcar (RFEI# M-9232021)

Due date and time:  3/4/2021, 2:30 p.m.

Opening date and time: 3/4/2021, 2:30 p.m.

Administrator/buyer: M. Kelly (makelly@lirr.org)

Introduction

The Long Island Rail Road (LIRR) is in the process of introducing its new fleet of 202 M-9 Railcars that are equipped with polycarbonate window glazing. LIRR had previously used tempered safety glass glazing for its rail car windows, but transitioned to polycarbonate glazing during its M-7 Project (2002-2007) as a step to reduce initial capital costs and future maintenance costs by eliminating the need to replace glazing due to breakage from vandalism. Additionally, polycarbonate was introduced as a weight savings measure, to reduce the overall operating cost of the fleet during its 40-year life span.

Background

The glazing material currently installed in the M-9 Cars is abrasion-resistant polycarbonate (ATOHAAS Tuffak CM-2 and GE FRA 460 Margard) supplied by various manufacturers Upon request, LIRR can provide the M-9 Technical Specification section for “Glazing Material”. A silicone or acrylic coating is applied by the manufacturer on both sides to increase resistance to abrasion. Unfortunately, within five to seven years of operation in passenger service, the optical quality of the glazing material deteriorates and as the abrasion-resistant coating "crazes" on the exterior due to exposure to LIRR's operating environment, the windows become severely degraded, this is especially noticeable in direct sunlight. It is noted that the glazing material installed on the south side of the vehicles is more degraded than the glazing material installed on the north side of the of the vehicles, leading LIRR to believe that much of the degradation is due to the exposure to UV radiation.

RFEI

LIRR is interested in hearing from industry with regards to the existence of any potential solutions already available, or proposed potential engineering solutions which would offer possible solutions to the coating "crazing" that develops over time to improve the useful life of the glazing before optical degradation is noticeable. The largest window size is approximately 54" wide by 25" high. Proposed solutions should have the following performance characteristics: 1. Coating or film shall be a UV blocker to prevent damage to the existing film and it must be UV resistant and designed to be used in direct sunlight. 2. Coating or film shall be designed for exterior applications. 3. Coating or film shall be compatible with protective window film currently on LIRR polycarbonate windows. 4. Coating or film shall be easy to install on glazing installed on cars without special tools, other than simple handle tools. 5. Coating or film shall not degrade, bubble or fall off in LIRR environment, which includes alkaline or acidic soap automatic car wash with synthetic bristle bushes which will rub against the windows during washing, for a period of at least 3 years, but longer is preferred. 6. Coating or film shall be readily removable at the end of its life or if it gets marked or damaged and shall not damage the underlying glazing and coating upon removal. Those possible solutions may include the following; however, LIRR is certainly open to other suggestions: 1. The application of a coating or film to the polycarbonate glazing post-crazing that would restore the optical quality of the window to an as-new condition. If not an as-new conditions, how much of an improvement would there be? 2. The application of a coating or film to new polycarbonate glazing material that would extend the optical quality life beyond that provided by the existing material with its abrasion resistant coating. Proposed solution proposals must include the characteristics of the proposed solution(s) with respect to the performance characteristics listed above. Please feel free to contact the undersigned should you have any questions or require additional information. The LIRR looks forward to your response and interest.

Information submission

LIRR will accept responses no later than March 4, 2021 in in searchable Portable Document Format (PDF) via email at makelly@lirr.org addressed to the following:

Long Island Rail Road Procurement & Logistics Department 144-41 94th Avenue 3rd Floor, Jamaica, NY 11435 Attention: Maura Kelly RFEI No. M-9232021 Contract Specialist Email: makelly@lirr.org RFEI: M-9232021 - Polycarbonate Window Glazing Protectant

Any inquiries with regard to this RFEI should be forwarded in writing, clearly marked with the above RFEI title to the attention of Maura Kelly via e-mail at Makelly@lirr.org. Should you decide not to respond to this RFEI with any relevant information requested, please complete and return Attachment I, The No Interest Response Form – Indicating all reasons for not responding technically

LIRR disclosure obligations

When specific information about the subject proposed procurement that would be necessary for the preparation of proposals is disclosed to one or more potential offerors, LIRR will make that information available to the public as soon as practicable, but no later than the next general release of information, in order to avoid creating an unfair competitive advantage, except when the information is "confidential" as set forth in Section VI, hereof. When a pre-solicitation or pre-proposal conference is conducted, materials distributed at the conference will be disseminated to all respondents and will otherwise be made available to all potential respondents, upon request.

Format of information response

The Expression of Interest Letter should be brief (not more than 2-3 pages) and address, at a minimum, the following items, and should be organized in sections, in the following sequence: 1) Name and address of firm responding, including contact person name, title, address, voice telephone number and fax number 2) A brief description of your previous experience with manufacturing or providing aftermarket support of polycarbonate windows, as discussed herein 3) Proposed solutions and/or discussion with regards to LIRR’s current issues with its polycarbonate windows.

Confidentiality

In the event that an Information Letter contains data that the respondent does not want to be disclosed, the respondent should specifically indicate which information is designated as proprietary, including but not limited to trade secrets. Such information will be treated as confidential, subject to court order, subpoena, governmental entity investigation, audit or any applicable laws and regulations including, but not limited to, the New York State Freedom of Information Law. The LIRR reserves the right to use suggestions and ideas contained in any Letter without obligation to the respondent. VIII. RESERVATION OF LIRR RIGHTS LIRR, in its sole discretion, reserves the right, without liability, to modify and/or withdraw this RFEI at any time without explanation, and/or to modify or waive any requirements contained herein. Failure to respond will not preclude participation in any subsequent formal Request for Proposal.

Disadvantaged business enterprises

It is the policy of LIRR and the MTA that Disadvantaged Business Enterprises (as defined in the U.S. Department of Transportation Regulations 49 CFR Part 23) shall have the maximum opportunity to participate in the performance of the referenced work. Respondents shall take all necessary and reasonable steps to insure that Disadvantaged Business Enterprises have the maximum opportunity to participate in the performance of any subsequent Agreement. LIRR and its Contractors shall not discriminate on the basis of race, color, creed, national origin or sex in the Award and performance of contracts. This provision is included to insure that all persons or entities entering into any form of contractual agreement with LIRR is aware of its responsibility and the commitment of LIRR to see that its DBE Policy is carried out in all instances. X. The LIRR does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited. XI. Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal. XII. This solicitation is issued for the purpose of developing a complete formal specification that will be the basis for future Request for Proposal(s). Respondents may be invited to a one-on-one individual question and answer session.

Sole Source for Purchase of Balise Testers and Trimble Nomad Handhelds (#0000342183)
  • Title/description: Sole Source for Purchase of Balise Testers and Trimble Nomad Handhelds.
  • Due date and time: 3/18/2021, 2:30 p.m.
  • Opening date and time: 3/18/2021, 2:30 p.m.
  • Administrator/buyer: D. Doscher
Firm fixed-price bids from qualified contractor Trimble Nomad Handhelds (RFP#168482)
  • Title/description: Firm fixed-price bids from qualified contractor Trimble Nomad Handhelds For weather forecasting services to support operations at Long Island Railroad (LIRR) and Metro-North Railroad (MNR). For LIRR: it will cover the five (5) Boroughs of NYC (Manhattan, Queens, Brooklyn, Bronx & Staten Island), and Nassau & Suffolk Counties, NY. For MNR: “Seven New York counties: New York, Bronx, Westchester, Putnam, Dutchess, Rockland and Orange, and two Connecticut counties: Fairfield and New Haven. An area stretching 82 miles north, northeast and northwest from Manhattan, over 2,000 square miles”.
  • Due date and time: 4/8/2021, 2 p.m.
  • Opening date and time: 4/8/2021, 2 p.m.
  • Administrator/buyer: Dmitriy V. Terekhov (dterekh@lirr.org)

Bids (including all required Schedules) must be submitted in a sealed envelope. Copies of contract documents #168482 may be obtained by contacting us at the email address above.

IFB No. 6360 - Elevator Scheduled, Unscheduled Maintenance & Major Repair Services

The MTA Long Island Rail Road Company (LIRR) seeks bids from prospective Bidders to provide labor material and equipment necessary to perform conditional assessments, scheduled and unscheduled maintenance, repairs and planned component replacements on one hundred fifteen (115) elevators located on LIRR property for a three (3) year period with an option for two (2) additional years.

 

Bids are due on June 16, 2021 at 2:00 p.m.

The Contractor shall have a minimum of five (5) years of demonstrated experience maintaining elevators in a mass transit environment with equipment subject to outdoor/environmental factors, high usage, and that are prone to vandalism. The Contractor shall be required to provide properly trained, competent Elevator Mechanics with a minimum of five (5) years’ experience, directly employed and supervised by the Contractor, who are experienced and skilled in maintaining, repairing, and troubleshooting elevators similar to those in this Contract. One (1) of these mechanics shall be designated as the Lead Mechanic/Adjuster.  Helpers or Apprentices are required to have at least one (1) year experience in the elevator industry. Elevator Mechanics shall not be construed as Helpers or Apprentices.  Contractor shall provide a sufficient number of Elevator Mechanics within NYC, Nassau and Suffolk counties, to ensure sufficient On-Call Service/Emergency Services.  Elevator Mechanics and Helpers/Apprentices shall wear company-issued apparel with a visible company logo and proper identification whenever on LIRR property, including Personal Protective Equipment (PPE).

 

A Pre-Bidders’ Conference and Site Tour will commence on May 17, 2021 at 9:00 AM at Lynbrook Train Station, located at Sunrise Highway and Broadway, Lynbrook, NY 11563. Transportation will not be provided by LIRR; therefore attendees are required to arrange their own method of transportation for the Site Tour, including travel to multiple locations throughout each day. Site tour will take approximately 4 full days; however, Site Tour schedule is subject to change, and may require 2 to 3 additional days. Please contact Melissa Flores to make reservations for this conference and tour by 2:00 P.M. May 14, 2021.  Safety Attire (boots, protective eyewear, hard hats and vests) is mandatory for all attendees.

 

Bids (including all required Schedules) must be submitted on the forms provided by the LIRR.  Copies of contract documents may be obtained from Melissa Flores, Procurement Officer at mpcesar@lirr.org. Due to the ongoing COVID-19 pandemic, the LIRR will only accept electronic submissions; faxed submissions are not acceptable.  Please email Melissa Flores, Senior Contract Administrator at mpcesar@lirr.org  for further submission details.

 

IFB No. 6360  - Elevator Maintenance Contract Scheduled - April 23 2021 /document/38026

Pricing Sheet for Elevator Maintenance IFB  April 2021 /document/38031

Prevailing Wage Schedule - Elevator Maintenance 03192021 /document/38036

IFB No. 6472 - Wheel and Axle Inspections

The Long Island Rail Road Company (“LIRR” or “Railroad”) on behalf of itself and Metro-North Railroad (“MNR”) hereby seeks bids from prospective Bidders to provide labor, material and equipment necessary for Wheel and Axle Inspections, for a three (3) year period.

 

Bids are due on June 8, 2021 at 2:00 p.m.

 

The Contractors shall be involved in the business of providing quality assurance inspection testing and technical services related to the manufacture of wheels and axles for railcars, and shall substantiate that they have the resources to fulfill all of the requirements of the various provisions of the specifications on a worldwide basis. The Contractor shall be required to certify that wheels and axles are in complete compliance with all sections of the applicable AAR Specifications, and the applicable LIRR/MNR specifications and drawing. The Contractor shall be required to provide test reports on Wheels and Axles manufactured to AAR Specification M-107 (latest version), covering Wheels, wrought carbon steel and Axles, carbon steel, non-heat treated, and heat treated.

 

Bids (including all required Schedules) must be submitted on the forms provided by the LIRR. Copies of contract documents may be obtained from Kevin Humphrey, Procurement Officer at khumphr@lirr.org. Due to the ongoing COVID-19 pandemic, the LIRR will only accept electronic submissions - please email Kevin Humphrey, Contract Administrator at khumphr@lirr.org for further submission details.

IFB No. 173964 - Transformers’ Maintenance & Repairs

The Long Island Rail Road Company (“LIRR” or “Railroad”) hereby seeks bids from prospective Bidders to provide labor, material and equipment necessary for Transformers’ Maintenance & Repairs, for a one (1) year period, with an additional option year.

 

Bids are due on June 30, 2021 at 2:00 p.m.

 

The Contractors shall be involved in the business of re-gasketing and repairing transformers; refining oil in non-PCB classified transformers; repairing leaks on transformers; and replacing transformer parts or components, such as conduit and/or wiring, gauges, relays, devices, etc.; and performing tests as needed to ensure reliable long life for the transformers.

 

Bids (including all required Certifications and Forms) must be submitted on the forms provided by the LIRR. Copies of contract documents may be obtained from Jacqueline Waddell, Senior Manager – P&L, at jwaddel@lirr.org. Due to the ongoing COVID-19 pandemic, the LIRR will only accept electronic submissions - please email Ms. Waddell, at jwaddel@lirr.org for further submission details.

IFB No. 6388 - High Security Fence and Gate Installation

The Long Island Rail Road (LIRR) hereby solicits an Invitation for Bids (IFB) to prospective contractors to provide services for the Installation of High Security Fences and Gates at LIRR locations throughout Kings, Queens, Nassau and Suffolk counties. The contract covers the installation of LIRR-owned fencing panels at a per linear foot price. Supplementary prices are included for gates and various field conditions. The term of the Contract is for three (3) years with two (2) one-year options to extend at LIRR’s sole discretion. Bids are due on July 23, 2021 at 2:00 p.m.

 

The scope of work consists of clearing, grubbing and removal of rubbish; removal and disposal of existing fencing/barriers such as chain link fencing, stockade fences, high security fencing, architectural fencing, barbed wire, razor wire, support arms and corrugated metal fences; layout and installation of concrete foundations;  installation of high security fence panels (provided by LIRR), gates, barrier arms and bollards, complete with all accessories and appurtenances, as ordered by the Rail Road; finish grading and proper sloping.

 

A Pre-Bidders’ Conference and Site Tour will commence on July 1, 2021 at 9:00 AM at the Hillside Support Facility, located at 93-59 183d Street, Hollis, NY 11423. Please meet by the entrance to Building No. 2 by the Grey Guard Booth. Bidders must furnish their own Safety Attire (boots, face mask, protective eyewear, hard hats and vests). Safety Attire is mandatory for all attendees. 

 

Bids (including all required Schedules) must be submitted on the forms provided by the LIRR.  Copies of contract documents may be obtained from Melissa Flores, Procurement Officer, at mpcesar@lirr.org. The LIRR will receive Sealed Bids by July 23, 2021 @ 2:00pm, at the Procurement & Logistics Department located at 144-41 94th Avenue, 3rd Floor, Mail Code 0335, Jamaica, New York 11435.

IFB No. 174740 - Fire Extinguishers’ Inspections & Maintenance

The Long Island Rail Road Company (LIRR) hereby seeks bids from prospective Bidders to provide labor, material and equipment necessary for Fire Extinguisher Maintenance Services, for a three (3) year base period with one Two-Year Option.

 

Bids are due on August 5, 2021 at 2:00 p.m.

 

The Contractors shall be involved in the Fire Extinguishers business providing the annual inspections, routine maintenance teardown, hydrostatic testing & refurbishing, recharge (as required), refilling (as required), replacement parts (as required).

 

Bids (including all required Schedules) must be submitted on the forms provided by the LIRR. Copies of contract documents may be obtained from Mr. Dmitriy V. Terekhov, Sr. Procurement Officer, by email at dterekh@lirr.org. Telegraphic or electronically transmitted Bids will not be accepted. 

IFB No.168480-GS30 - Snow Removal Services

The Long Island Rail Road Company ("LIRR") requires the services of Contractor(s) to perform Ice/Sleet/Snow Clearing, Plowing, and De-Icing Services at a total of thirteen (13) LIRR locations in Suffolk, Nassau, Queens and Kings Counties for a term of three years.

Bids are due on September 15. 2021 at 2:00 p.m.

Bids (including all required Schedules) must be submitted on the forms provided by the LIRR. Copies of contract documents may be obtained from Mr. John Bartolotta, Manager – Corporate Contracts, by email at jbartol@lirr.org. Telegraphic or electronically transmitted Bids will not be accepted. 

Rolling stock programs

M-9 Passenger Railcar Procurement

Pursuant to MTA Board approval received on September 18, 2013 Long Island Rail Road (LIRR), on behalf of itself and Metro North Railroad (MNR), awarded a contract to Kawasaki Rail Car of Yonkers , NY to design, build, test and deliver 92 M-9 Railcars together with certain Apparatus (spare parts, special tools, bench test equipment, etc.) required to operate and maintain the cars. The Contract contains Options for up to an additional 584 M-9 Cars to be shared between LIRR and MNR, pursuant to authorization of additional funding in the future MTA Capital Program.

For more information pertaining to this procurement please reach out to:

Maura Kelly
Contract Specialist
MTA Long Island Rail Road
makelly@lirr.org

M-9A Passenger Railcar Procurement

Phase I prequalification proposals have been received and are being evaluated.

For more information pertaining to this procurement please reach out to:

Maura Kelly
Contract Specialist
MTA Long Island Rail Road
makelly@lirr.org

LIRR New York Atlantic Railway (NYAR) Work Locomotive

Phase I prequalification proposals have been received and are being evaluated.

For more information pertaining to this procurement please reach out to:

Nicole Costa
Contract Administrator
MTA Long Island Rail Road
nicosta@lirr.org

LIRR East Side Access (ESA) Rescue Locomotives

Phase II proposals have been received and are being evaluated.

For more information pertaining to this procurement please reach out to:

Steven Mathew
Contract Specialist
MTA Long Island Rail Road
smathew@lirr.org

Current discretionary solicitations

Landscaping services for LIRR substations (IFB#167707-1261854)
  • Solicitation number: IFB#167707-1261854
  • Title/description: Landscaping services for LIRR substations
  • Due date and time: 3/16/2021, 2 p.m.
  • Opening date and time: 3/16/2021, 2 p.m.
  • Administrator/buyer: K. Humphrey (khumphr@lirr.org)

Obtaining documents and other information

The following information is available upon request:

  • Bid Documents
  • Requests for Proposals (RFPs)
  • Addenda to Bid Documents and RFPs
  • Bidders' Lists
  • Pick-Up Lists
  • Bid Opening Deadlines
  • Bid Tabulations
  • Advertisement Information

Note: Payment for Bid Documents and RFPs is non-refundable and must be tendered via Bank or Certified Check only, payable to LIRR.

All Requests for Documents and Information must be forwarded to:

Contract Research Clerk
LIRR Contracts, Planning & Construction Department
LIRR - Procurement & Logistics Department (Mail Code 0335)
144-41 94th Ave.
Jamaica, NY 11435

Phone: 718-725-2643